If you are writing a document that needs to be free of all errors and polished to perfection, then MS Word has a number of proofing tools available. The tools will enable you to correct as you go--or once the document is complete, you can utilize each of these tools to create a clean document and ensure everything is correct.
Track Changes
Click “Yes” to continue, and then click “OK” to close the Word Options box. Spell check rechecks the document.
Track Changes enables you to make edits and corrections in a document while tracking the changes. You can find Track Changes in the 'Tools' tab in earlier versions of MS Word and in the 'Review' tab of the latest version by mid-2010. Afterward, you--or the person to whom you send the document--can accept or reject the changes, write or respond to in-document comments and check that all formatting and editing is correct.
Spelling And Grammar Checker
The spelling and grammar checker tool will search the entire document for spelling and grammar errors. You have the option to ignore or accept the corrections and choose from a list of other suggested words and grammar styles. If you choose to turn on the spelling and grammar checker as you work, it will mark all spelling and grammar errors with a colored underline. Right-clicking on the colored line will give you a list of correction options.
Dictionary And Thesaurus
MS Word comes with a built-in dictionary and thesaurus. You can find this option in the 'Tools' tab in older versions and the 'Review' tab of newer versions. Alternatively, you can highlight or right-click on a word you would like to check. You also have the option of downloading dictionaries and thesauruses in other languages from the Microsoft website.
Autocorrect
Autocorrect in MS Word will automatically correct commonly misspelled words and misused punctuation. You can turn off or customize this tool in the 'Options' tab.
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One of Microsoft Word's more useful features is automatic spell check and grammar check. Both allow you see instantly, as you type, if you make a mistake, saving you proofreading time later on. At times, however, this feature becomes distracting, especially in documents that include many acronyms, abbreviations or proper nouns, or if the text doesn't follow a clean noun-verb sentence structure. In those situations, the constant red and green underlining, indicating spelling and grammar errors, can become irritating. Microsoft Word allows you to turn off both the spell checker and the grammar checker under the options settings.
2.Click the 'File' tab in the upper-left corner of the screen.
4.Click 'Proofing' to view the proofing options, which includes the spelling and grammar checkers.
5.Remove the check in the box next to 'Check Spelling As You Type.'
6.Remove the check in the box next to 'Mark Grammar As You Type.'
7.Click the 'OK' button at the bottom of the screen to save the option changes.
Tips
- In older versions of Word, pre-2007, the Options command appears in the Tools menu. You can disable the spell checker and grammar checker under the Spelling & Grammar tab.
- Word for Macintosh calls the Word options 'Preferences' and places the command under the Word menu in the upper-left corner. Spell checker and grammar checker settings are found in the Authoring Tools and Proofing category.
References (1)
About the Author
Katelyn Kelley worked in information technology as a computing and communications consultant and web manager for 15 years before becoming a freelance writer in 2003. She specializes in instructional and technical writing in the areas of computers, gaming and crafts. Kelley holds a Bachelor of Arts in mathematics and computer science from Boston College.
Cite this Article Choose Citation Style
Kelley, Katelyn. 'How to Disable the Microsoft Word Spell Checker.' Small Business - Chron.com, http://smallbusiness.chron.com/disable-microsoft-word-spell-checker-41955.html. Accessed 20 November 2019.
Kelley, Katelyn. (n.d.). How to Disable the Microsoft Word Spell Checker. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/disable-microsoft-word-spell-checker-41955.html
Kelley, Katelyn. 'How to Disable the Microsoft Word Spell Checker' accessed November 20, 2019. http://smallbusiness.chron.com/disable-microsoft-word-spell-checker-41955.html
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